ToP Virtual Huddle Archives

These files were created in 2009 and 2010 when the ToP Virtual Team was using Huddle Workspace for storing documents. This is their third "home" - as they were moved first from Huddle to Groupsite - and in April 2013, they moved from ToP Network Groupsite to this space.

The contents (sections/categories) of these Files:

2009 Meetings (Building Virtual Capacity (BVC)) Team
  • Expert Interviews
  • Toronto June 2009
2010 Meetings (Building Virtual Capacity (BVC)) Team
  • IAF 2010 Presentation
Research and Learning
  • Best Practices
Technology Tools
  • Adobe Connect Pro
  • Elluminate
  • Huddle Office
  • Jing
  • Maestro Conference
  • Maratech
  • Second Life
  • Vidyo Soltrite
  • Whiteboard
ToP Methods
  • Design Patterns
  • Strategy Planning
  • Templates
  • Theory
  • ToP Design
  • Wall of Wonder
  • Consensus Workshop

2009 Meetings (Building Virtual Capacity (BVC)) Team

  • ToP Online Course Virtually pdf   24 October 2010  Trainers Meeting in Denver 2009 - some thoughts from this conversation on some of the changes that might have to happen to ToP methods when they are used virtually
  • Taking ToP Virtual pdf   24 October 2010  What Would Move It Forward - Conversation in Denver at Jan 2009 ToP Trainers meeting about what to do to develop ToP virtual tools
  • Virtual Team Notes 21 May 2009 pdf   Mindmap – ToP Virtual Knowledge Team Meeting – Getting Organized
  • Virtual Team Meeting Notes pdf   29 June 2009  Miinutes of first combined meeting of the Knowledge and Virtual Teams. Action items listed with suggestions for follow-up
  • July 17 2009 Virtual Team Notes pdf 17 July 2009  Single PPT slide of meeting notes by Penny McDaniel
  • Virtual ToP TEAM CHARTER 2009 v4 pdf   8 October 2010 

Expert Interviews (June, July, August 2009)

  • Subject Matter Experts & Questions pdf  Standard 9 questions to ask – List of Subject Matter Experts (Virtual Facilitation)                   
  • CW Results Expert Interviews xlsx  (5 sheets) 22 October 2009  Conclusion of 2-part virtual CW to glean key learnings that cut across subject matter expert interviews. First WS done in Elluminate; 2nd WS done in Google Docs with MaestroConference Welcome Sheet 1of5 pdf  Agenda Sheet 2of5 pdf  Cluster Sheet 3of5 pdf  Closing Sheet 4of5 pdf  Evaluation Sheet 5of5 pdf
  • Interview Nancy White pdf  Transcript of an interview conducted by Sheila LeGeros and Eunice Shankland with Nancy White                    
  • Interview Mike Katagiri pdf   By Gordon Harper and Penny McDaniel                          
  • Interview Jerry Mings pdf    By Penny McDaniel and Ester Mae Cox  
  • Interview LaDonna Coy pdf   By Ester Mae Cox and Sunny Walker                          
  • Interview Doug Druckenmiller pdf  By John Epps and Gordon Harper     
  • Interviews Template pdf
  • Compilation Expert Interviews pdf  08/09/2009  Interview answers by question for easier viewing for the Consensus Workshop 
  • Interview Dana Bowler pdf    By Penny McDaniel and Eunice Shankland                        
  • Interview Joan Eisenstodt PPT Questions pdf   By Ester Mae Cox and Eunice Shankland                      
  • Conversation Joan Eisenstodt Questions pdf  Conducted by Penny McDaniel and Ester Mae Cox  
  • Interview Anne Sturdivant pdf  Anne Sturdivant teaches at the University of St. Thomas in St. Paul, Minnesota & wrote book on facilitating conference calls, "Virtual Teams: Out of Site Out of Mind?"  By Sunny Walker and Sheila LeGeros
  • Expert Interviews (Knowledge Team) Notes pdf  14 August 2009   Notes from Knowledge team regarding status of expert interviews and next steps

Toronto June 2009

  • Toronto Meeting Proceedings pdf   24 October 2010 Meeting minutes from the Virtual ToP meeting in Toronto 15-17 June 2009 

2010 Meetings (Building Virtual Capacity (BVC)) Team

  • 2010 TTN Annual Meeting Part 1 of 2 pdf  24 October 2010
  • 2010 TTN Annual Meeting Part 2 of 2 pdf  Presentation at the TTN Annual Meeting in St Paul about Virtual Team Accomplishments of 2009
  • ToP Design Patterns Team Current Situation pdf  8 October 2010           
  • Team Meeting Design Detail pdf   4 February 2010
  • Charter 2010 Building Virtual Capacity Team pdf   25 February 2010  Team Charter for 2010 - Created Work Streams
  • Focus Conversation at Team Meeting pdf  4 February 2010  Focus Conversation Created for monthly Team Meeting     
  • Virtual Team Meeting 4 February 2010 pdf   Notes from All-Team (Virtual) Meeting on Feb 4 2010
  • TTN Virtual Team Plans St Paul Meeting pdf   11 January 2010  Notes from the action planning session in St Paul MN  
  • TTN Virtual Team Action Plan Worksheet pdf   11 January 2010     Notes from the action planning session
  • TTN 15 Feb 2010 Virtual Training Meeting pdf
  • Design Patterns Action Plan 2010 pdf   9 March 2010
  • Asynchronous Exploration Stream Plan pdf  9 March 2010  Mission/1-Year Accomplishments/Qtr. Action Plans
  • Partnership & Opportunities Stream (POS) pdf   9 March 2010  POS Charter and Action Plan, the Calendar of the six action streams, and the individual worksheets for each of the six action streams.
  • October Plenary Team Notes pdf   7 October 2010Virtual Capacity Plenary Notes (Third Quarter All-Team Plenary)
  • Planning for Virtual Participation in Network Gathering pdf   14 October 2010
  • Revised San Antonio BVC Design pdf   30 September 2010(needing revision)
  • BVC San Antonio Notes  pdf   22 September 2010 Task Team Meeting Notes
  • San Antonio Virtual Facilitation Proposal pdf   7 September 2010Draft design plan for the Virtual Facilitator Learning to be offered with TTN Annual Meeting 2011 in San Antonio
  • BVC Meeting Notes pdf   1 September 2010 Notes from Adobe Connect meeting

IAF 2010 Presentation

  • IAF Conference Planning pdf   27 October 2008  PDF of whiteboards of Elluminate meeting
  • Meeting Minutes 9 December 2009 pdf   Meeting Minutes, December 9, 2009 for IAF Adobe Acrobat Connect Pro Team
  • IAF 2010 Virtual ToP Proposal pdf   19 June 2009  This is the final version of the proposal that was submitted to IAF on June 19, 2009.
  • IAF Conference Session Draft Design pdf   6 November 2009  Created by Sheila, Sunny, and Jo with input from Jerry on Nov. 6, 09 Conference Team is invited to meet on Nov. 12 to review
  • IAFNA Conference Design & Actions pdf   12 November 2009  Design for session and next steps
  • Debrief IAF 2010 Team Project pdf   6 May 2010  Here is the document of our debrief meeting about our IAF 2010 team project. If you read nothing else, please read the comments of appreciation found on pages 12-14. They are rich and wonderful.

Research & Learning

  • Scenarios The Art of Strategic Conversation pdf   7 February 2009  Excerpt from book by Kurt van der Hiejden - part of the scenario involves interviews with people with content knowledge relevant to the organization - suggests "intuitive clustering" to process interviews       
  • Six Critical Success Factors pdf   6 May 2009 “Six Critical Success Factors for Running a Successful Virtual Meeting” -Article by Julia Young (faciltate.com) - Helps people see how to choose the right technology for a virtual meeting
  • Building the Circle of Life: Creating the Community Experience: From Concept to Application pdf   31 October 2010  Article by JG O'Boyle, Sr Analyst, The Center for Cultural Studies & Analysis (1st Section - The Roots of Virtual Reality)
  • World Cafe is On the Move! pdf   15 December 2009 Sheila LeGeros and Regina Rowland Discussion post
  • Visual Collaboration & Learning Patterns in 3D Virtual Worlds pdf   20 May 2010 Sheila LeGeros Discussion post about exploration results in visual collaboration and virtual facilitation
  • Librarians Becoming Virtual Facilitators pdf   30 November 2009 Sheila LeGeros Discussion post about librarians using virtual technology
  • Learning About Virtual Facilitation pdf   10 April 2002  Posts about virtual facilitation learning and best practices
  • Key Discussions For This Team pdf   29 June 2009  Discussion started by Doug Druckenmiller
  • Creative Commons Video Learning pdf   10 August 2009  Link to video explaining Creative Commons
  • Zenergy (Stephen Thorpe) VF Training pdf   25 January 2010  Information about Zenergy virtual facilitation offered by Stephen Thorpe (New Zealand)
  • Directory of Web 2.0 Software pdf   11 February 2010  Link to an active list of collaboration software
  • Focused Conversation Course Ideas pdf   8 October 2010 
  • Reflection Virtual WoW With ICA pdf   8 October 2010        
  • Julia Young Tips pdf   8 October 2010  Learning (tips) from Julia Young’s website about virtual meetings

Best Practices

  • Tips for Making Virtual Meetings Easier for Participation pdf   20 August 2009  Best Practice Ideas Discussion
  • Privacy and Email pdf   5 August 2009  Privacy and e-mail Best Practices Discusion Post by Jerry Mings
  • Virtual Meeting Invitation Example pdf  29 July 2009  Great example of information to include, and formatting style for a virtual meeting invitation

Technology Tools

  • Finding Way Through Collaboration Software pptx pdf   10 March 2009  PPT by Danny Mittleman - Virtual Facilitation: How do we find our way through the forest of collaboration software on the market? Presentation to Virtual ToP Technology Team
  • Webex Platform Learning pdf  17 July 2009  Discussion post by Sunny Walker about using Webex and Google Chrome
  • The Brain The Sleeping Giant of Mind Mapping pdf  14 June 2009  Discussion Post by Jerry Mings about tool called The Brain and its mind mapping capabilities, including combining his Mindjet mind maps.
  • Scheduling Meetings TimeBridge pdf   20 September 2009  Discussion post by Jerry Mings regarding Time Bridge - Response by Sheila LeGeros
  • Picking Tool for RSS Docs & Discussion with RSS pdf  11 March 2009 NewsGator link for RSS Software options
  • Mind Mapping Software and ToP pdf  14 June 2009  Jerry Mings discussion post - refers to "The Power of Mind Mapping" by Dan Woods article
  • Moving Beyond RRS - Streaming pdf  21 June 2009  RSS is moving to the next generation. Streaming is the next step.
  • Mindmeister Collaboration & Learning Tools pdf  22 February 2010  Mind Map by Robin Good - large "show" of collaboration tools "out there"
  • IHMC CMap Tools pdf  21 June 2009  Discussion post by Jerry Mings about CMap Tools
  • Citrix Marches On Discussion pdf  20 September 2009  Two posts in this discussion offer two posts in this discussion
  • Tested Virtual Tools for ToP xslv    6 May 2009Created by Sheila LeGeros as a central file to capture all the tools tested for ToP virtual collaboration.
  • Meeting Tools by Type pdf  Complied by Jo Nelson March 2004 Copyright ICA Associates, Inc.  A clustered list of facilitation tools -- note the sections of meeting as possible "type"         

Technology Tools - Adobe Connect Pro

  • Reflection of ACP Design Meeting pdf    4 January 2010  Reflections from design conference with a client by Cheryl Kartes, Ester Mae Cox, & Sheila LeGeros using Adobe ACP
  • ACP Slide Illustrating FC Idea jpg  16 November 2009 Slide example shows how an ORID discussion might be set up & recorded as a 4-question reflection - questions in the center & answers by participants in 4 outside pods
  • CW Test in ACP Notes pdf    25 November 2009 Notes by Sheila LeGeros regarding 5-person test of Consensus Workshop in Adobe Acrobat Connect Pro
  • ACP CW Affordances pdf    25 November 2009 Test consensus workshop in Adobe Acrobat ConnectPro. See CW Test Notes | ACP for more details
  • ACP Integrated Audio Conferencing pdf    16 December 2009  Brochure describing use of Premiere Global Services teleconferencing.
  • ACP Webcast Services pdf   16 December 2009  Document describing Webcasting, which can be used for 600 to 80,000 participants
  • ACP Resources pdf    10 December 2009  Sheet with useful links and telephone numbers related to Adobe Acrobat Connect Pro

Technology Tools - Elluminate

  • Elluminate CW Post Discussion pdf    26 July 2009 Discussion following session with LaDonna Coy about Elluminate
  • Snapshot of Elluminate WS pdf         24 July 2009  There are some challenges with the text boxes in being able to edit the text to remove unwanted formating, but we were able to replicate the actions of a face-to-face workshop successfully
  • Worksheet for Session Development pdf   24 July 2009LaDonna McCoy Worksheet used by Catherine - changed first column to Key Steps from Key Points
  • Elluminate CW Documentation pdf    24 July 2009 The final product in Elluminate was very difficult to read, so created new document that captured all the details of the workshop, plus added in the suggestions for action steps
  • Chat Notes for Elluminate Meeting with LaDonna McCoy pdf    Chat Notes from Elluminate Meeting with LaDonna McCoy – Trying Out a Consensus Workshop – 24 July 2009
  • UsingElluminate pdf    8 October 2010 An introduction to the basics

Technology Tools - Huddle Office

  • Virtual Meeting Invitation Example pdf   8 October 2010
  • HuddleCoachingPage VirtualTeamBriefing v1.2 pdf    8 October 2010         
  • Participatory Strategic Planning pdf    25 March 2009  Here is an example of how we might use the Whiteboard feature of Huddle

Technology Tools - Jing

  • Jing Notes pdf    13 January 2010 – Sheila LeGeros provides link to an example of using Jing Tool – by TechSmith – Enhance your online conversations with Jing – capture what you see, record what you do, and share

Technology Tools - MaestroConference

  • MaestroConference Discussion pdf     7 March 2009 Two posts regarding MaestroConference woven into a single discussion
  • MaestroConference Live Voice Social Media pptx pdf    10 December 2009 PPT given to Sheila LeGeros by Chris Kyle, sales rep at MaestroConference

Technology tools - Maratech

  • Marratech Notes pdf    27 October 2009 Posted by Sheila LeGeros
  • Marratech jpg    8 October 2010 Screen Shot Example

Technology tools - Second Life

  • ToP in Second Life pdf    29 May 2009 Discussion Post by about group in Second Life called ToP Dialogue Group
  • Public Decision Online Mini-Conference pdf    5 July 2009 Discussion Post regarding Second Life learning opportunities
  • Inside Virtual World & Beyond Second Life pdf    17 April 2009 Discussion Post about experience with Virtualis
  • Virtualis Pricing pdf     05/01/2009 1 May 2009 Pricing from Virtualis via Dan Parks.  Pricing drops considerably when a client uses the same site multiple times. Please keep this document confidential to our team.

Technology tools - Vidyo Soltrite

  • Soltrite Video Desktop Requirements pdf    8 October 2010
  • Virtual Team Notes (Vidyo) pdf   27 November 2009   Explored a new tool called Vidyo, which enables 50 people on a call, and up to 8 people to be visible on the call.    

Technology tools -  Whiteboard

  • Discussion of Team Work Tools pdf    11 March 2009 Other tools work team could consider rather than Huddle

ToP Methods

  • Script for Practical Vision pdf    8 October 2010
  • Meeting Tools and Techniques pdf    Compiled March 2004 by Jo Nelson, ICA Associates Inc.
  • Action Planning Workbook pdf    8 October 2010  Determining the Measurable Accomplishment
  • Design Circle pdf    8 October 2010
  • ICA Associates Project Work Plan – Participant Workbook pptx pdf    25 February 2010Planning template that can be used to craft TTN Virtual Team Work Stream Action Plan

 ToP Methods - Design Patterns

  • ToPDesignPatternsTeamCurrent Situation pdf    18 February 2010 Summary of current situation related to work on ToP Design Patterns

ToP Methods - ActionPlanning

  • Design Patterns Team Action Plan pdf    15 June 2010
  • Action Planning Workbook pdf      15 June 2010
  • Action Planning Launching #9 pdf    15 June 2010
  • Action Planning TimelinePlenary #8 pdf     15 June 2010
  • Action Planning Timeline #7 pdf    15 June 2010
  • Action Planning Slogan #6 pdf     15 June 2010
  • Action Planning Specific Plans pdf    15 June 2010
  • Action Planning Measurable Accomplishment Plenary pdf    15 June 2010
  • Action Planning Measurable Accomplishment pdf    15 June 2010
  • Action Planning Purpose #2 pdf   15 June 2010
  • Action Planning Context #1 pdf   15 June 2010

 ToP Methods - StrategyPlanning 

  • ToP Strategic Planning Design Pattern pdf   17 July 2010 Design Pattern at the Application Level – First draft

ToP Methods - Templates

  • ToP Design Pattern Template v3.1 pdf   23 February 2010  This version is simply ordered in a way that moves from what is done to how it is done to the big picture rationale for the DesignPattern. It is ordered so it is easier for people to use. The harder questions come later rather than sooner
  • Application Level ToP Design Pattern Template v1.1 pdf  8 July 2009  A template to document complex ToP Applications. The initial example of this is ICA's classic Strategic Planning process
  • ToP Design Pattern Template v2.1 pdf     28 April 2009  This is a revised version of the Design Pattern template based on the conversation held on 27 April, 2009
  • ToP Design Pattern Template Description pdf    2 August 2009  To use this file, copy the blank template into a new MS Word document.
  • New Design Pattern Template pdf    16 June 2009  This is a revised Design Pattern Template. It is the newest draft and will likely be changed as we do more work.
  • IAF Think Tank Template pdf    28 April 2009  This template and 2 examples were created at an IAF ThinkTank sometime in the late 90's. it is focused at the level of a whole method.
  • Design Pattern Worksheet pdf    23 January 2010 This worksheet starts with your step-by-step script of how you do a process, and proceeds to the more reflective and creative stages. Created by Wayne Nelson.
  • A ToP Thinklet Template pdf    15 April 2010 A template that can be used to document ToP thinkLets.
  • A ToP Design Pattern Template pdf    27 April 2010  This is Version 2. It is updated with material from Jon Jenkins and Danny Mittleman
  • ToP Design Pattern Template pdf  15 June 2010  The template we are using to document ToP DesignPatterns. 

 ToP Methods - Theory

 

  • Technology Team Road Map pdf   25 March 2009  Discussion about ToP methods and ThinkLets and how to organize this committee's work
  • Patterns of Collaboration Discussion pdf   3 July 2009  Started by Sheila LeGeros
  • Ongoing Pattern Language Effort pdf    28 January 2010 Post by Alisa Oyler regarding NCDD link and Ongoing Pattern Language Effort
  • 60 Ideas A ToP Thinklet pdf    15 April 2009
  • Discussion 60 Ideas A ToP ThinkLet pdf    17 April 2009
  • Tool Affordances xlsx pdf   8 October 2010       
  • ToP Design Patterns by Wayne Nelson pdf Version 2.1 Copyright 2009 17 pages
  • ThinkLets: Building Blocks for Concerted Collaboration pdf by Dr. Robert O. Briggs and Dr. Gert-Jan de Vreede 150 pages. ThinkLets: Achieving Predictable, Repeatable Patterns of Group Interaction with Group Support Systems (GSS)    25 December 2001
  • Organizing Patterns of Interaction: A Knowledge Representation Approach by Douglas A. Druckenmiller pdf   June 2007
  • Cybernetics – Meta Image of the Twentieth Century pdf   by William Cozart   8 October 2010
  • Conceptual Foundation for ThinkLets pdf   8 October 2010
  • Facilitator Pattern Writing pdf    21 January 2010  Marti Roach passed along this email which tells about another group of facilitators that is working on pattern writing.
  • Background Material on Design Pattern Structures pdf   27 April 2010  This document is a compilation of material shared by Danny Mittleman and Jon Jenkins

 

ToP Methods - ToP Design

  • Design Pattern for Designing a ToP Facilitated Event pdf   23 January 2010  Draft of a Design Pattern for Designing a ToP Facilitated Event - refers to Design Eye Worksheet
  • Design "Eye" Worksheet pdf  23 January 2010  A tool ICA Associates uses to listen to a client's needs and design a facilitated event. Referred to in the "Designing a ToP Facilitated Event" design pattern
  • Exploring the ICA Design Eye pdf   8 October 2010
  • Design Circle 2009 pdf   8 October 2010

ToP Methods - Wall of Wonder

  • Wall of Wonder Reflection pdf   8 October 2010

ToP Methods - Workshop Method      

  •    Context in a ToP Workshop pdf   15 June 2010                
  •    Resolve in a ToP Workshop pdf   15 June 2010 
  •    Naming in a ToP Workshop pdf   15 June 2010                                       
  •    Action Planning Context pdf   15 June 2010                       
  •    ToP Brainstorming DesignPattern  pdf   15 June 2010  
  •    Clustering DesignPattern pdf   15 June 2010                    
  •    Brainstorming DesignPattern pdf   15 June 2010  Brainstorming for a ToP Consensus Workshop

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